How To Write A Cover Letter For Office Assistant- Full Guide

A strong cover letter increases your chances of landing a job. A cover letter is the first opportunity to sell yourself and impress recruiters. You don’t just go about writing a cover letter, there are tips and guidelines to it.

In this article, we will look at how to write a cover letter for an office assistant position that will help you land your dream job.

How To Write A Cover Letter For Office Assistant- Full Guide

Here’s is the procedure on how to write a cover letter for office assistant jobs:

1. Use the Right Cover Letter Format

The foremost thing to do when writing a cover letter for an office assistant position is to get the right cover letter format. You won’t be hired with a shoddy cover letter format.

To write an office assistant cover letter, here is the approved format:

• Use the 3-paragraph layout.
• Stick to one font throughout the cover letter and use the same for your resume.
• Single space the lines and left align the cover letter parts
• Your cover letter should be brief, less than a page
• Your cover letter should be set at a 1-inch margin

2. Add Your Contact Information to the Letter Header

Before the introduction, include your contact information in the letter header. The information should include the following:

• Name
• Office Assistant
• Phone number
• Email address
• LinkedIn profile
• Date

Since it is a letter, you have to include that of the hiring manager.  Example is:

• Hiring Manager Name
• Title
• Company
• Address
• City
• State and ZipCode

Ensure you state the hiring manager’s name. If you write an office assistant cover letter generically, the manager might ditch you. Relate to the manager as a human being. Better still, get the hiring manager’s name.

3.State Your Experience

After addressing the latter, you should quickly state your years of experience or achievement as an office assistant or in a related position. An example is shown below:

Dear Martha,

My name is —–applying for the position of office assistant. I have (2) years of experience in [2 relevant office skills]. I’m excited to apply for the position of an office assistant at your reputable [company name]. I’m passionate about

[something the company is known for].

If you are writing an entry-level office assistant cover letter and you have no experience, you can replace it with the following:

• A high point or score from school
• A reference statement from a reputable person or someone the manager trusts

4.List Your Office Assistant Skills and Achievement

To make your cover letter more personal, list your office assistant skills and achievement. State at least three skills you know they want and achieve that will resonate and align with the company’s purpose or goals.

This should make up the body of your achievement. Outline achievements that align with the company’s purpose. Do not go outside the scope.

5.Conclude with an Actionable Word

You can ask for an interview at the end of the letter. Sounds criminal, right? There is a formal and refined way to go about it.

In the final paragraph of your office assistant cover letter, restate your intention and interest in the job in a personalized manner and end with a call to action. For instance:

I’m interested in the office assistant job and will be excited to work with [Company Name]. Could we set up a time to talk further or for an interview?

Actionable Tips To Write A Cover Letter For Office Assistant

• Get the office assistant’s cover letter format in order, first.
• Use an intriguing introduction that will attract the interest of the hiring manager
• Give brief insight into your professional experience and skills.
• Outline your official achievements and links or resources to verify.
• Conclude with an exciting call to action that will show that you are ready for the job

Sample of an Office Assistant Cover Letter:

Pete Samuels

Office Assistant

3026 Main Street

Oakland, CA 94607 224-614-2890 petesamuels@gmail.com linkedin.com/ petesamuels

8^th, February 2023

Tim Alfreda

Hiring Manager

Stonecool, Inc.

860 Park Road

Oakland, CA 23601

Dear Mr. Tim,

I, by name Pete Samuels, am an office assistant with 3 years of experience managing, filing, answering calls, and scheduling. I’m super interested and excited to apply for the position of office assistant at Stonecool, Inc. I’m very interested in the position because I’m passionate about working in the pharmaceutical industry.

Below are some of the notable achievements that make me a perfect choice for your company:

• Scheduling: Scheduled calendar events for 50 employees and used an updated booking system to slash overlaps by 20%.
• Filing: Created an updated filing system that increases the company’s productivity by 30%.
• Invoicing: Sent invoices to clients without delay and submitted payments on due dates to improve cash flow facilitation.

I’m very interested in the position of office assistant job at Stonecool, Inc. Could we set up a time to talk further for an interview?

Best regards,

(Signature)

Pete Samuels, Office Assistant

224-614-2890 petesamuels@gmail.com